Internal Work Regulations: Digital Registry and AI

Having an Internal Work Regulation (IWR) filed with the Federal Center for Conciliation and Labor Registration is only half the battle for a company's legal certainty. The other half—and where most employers fail during STPS inspections—lies in proving that every employee knows, accepted, and signed for receipt of said regulation. Similarly, the integration of Joint Commissions is an inescapable employer obligation once certain staff thresholds are reached.

The risk of lacking individual acknowledgment of receipt

In the event of a conflict or the application of a disciplinary sanction provided for in the IWR, the labor court will require the employer to prove that the worker was aware of the regulation. If the company only has a poster stuck on the wall or a physically signed attendance sheet from years ago, the legal defense is drastically weakened.

Sora's rules engine reads the organization's "Corporate DNA" and automatically triggers the tracking for the signing of the IWR and the creation of Joint Commissions (Training, Education, and Safety and Hygiene).

[Employee Threshold] ➔ [Corporate DNA Detection] ➔ [Autonomous Dispatch of IWR] ➔ [Cryptographic Signature with Biometrics]

Mass collection of acknowledgments with the Cryptographic Signature

Distributing and gathering the acknowledgment of receipt of the IWR in companies with hundreds of employees across various branches usually takes months if done on paper. Through Sora's Cryptographic Signature with Facial Biometrics, the process takes minutes:

• The employee receives the notification on their mobile device.

• They review the updated content of the Internal Work Regulation.

• They sign by entering their unique PIN with facial liveness verification and real-time validation against RENAPO.

The signed acknowledgment is immediately integrated into the employee's file, ensuring that in the event of any disciplinary measure or official inspection, the company has an individual and indisputable acknowledgment.

Guaranteeing compliance with the Internal Work Regulation through smart technology positions the company at a higher level of labor compliance, root-causing and eliminating fines for operational omissions.