What is an employee file and how to create it
Anilú de Lachica
Sora Team
Transformación Digital
The employee file is a set of documents that store all information related to the employee from the moment they enter the company until their employment relationship ends. This file is not only a way to keep an orderly record, but also a guarantee of transparency and clarity in the employment relationship.
Because its objective is to offer a complete view of the employee's working life at the company, here you can find their achievements, job changes, training, performance evaluations, among other relevant aspects.
How to build an Employee File?
First, it is essential to keep the file organized. Ideally, you should have a specific folder or file for each worker.
Following that, it is indispensable to ensure constant updates. Whenever there is a change or a new document is added, it must be included in the file immediately. Constant updating ensures that the information is relevant and current.
Finally, given the confidential nature of the information, the file must be stored in a secure location and should only be accessible to authorized personnel.
What documents make it up?
Identification documents: Copies of ID, driver's license, among others.
Employment contract: It must specify the type of contract, duration, salary, and other working conditions.
Curriculum vitae: Provides an overview of the employee's education and experience.
Training and development: Certificates or proof of courses or workshops the employee has taken during their time at the company.
Performance evaluations: These help to gain perspective on the employee's growth and development within the organization.
Legal documents: This may include insurance, benefits, permits, among others.
The employee file is a vital tool in human resources administration. It not only offers a comprehensive view of the employee's career path within the company, but it is also a way to ensure a transparent and organized employment relationship.
