What Does Mexican Law Say About Employee Records?

In Mexico, proper management of employee records is a fundamental part of human resources administration. Maintaining accurate and legally compliant documentation is essential to ensure regulatory compliance and make informed business decisions.

This guide will break down what Mexican labor laws say about employee records and how Sora helps businesses automate HR processes efficiently.

What Are the Legal Requirements for Employee Records in Mexico?

Under Mexican labor law, businesses are required to maintain an individual record for each employee. These records must include specific documentation based on labor regulations and the nature of the employment. The most commonly required elements include:

Employee Identification – Full name, date of birth, marital status, Social Security number, and home address.
  Employment Contract – A signed copy of the contract outlining salary, working hours, and benefits.
  Payroll Records and Payslips – Documented payment history, including employee-signed payroll receipts.
  Work Hours Tracking – A log of worked hours, overtime, and rest periods.
  Social Security Documentation – Registration with the Mexican Social Security Institute (IMSS) and records of social benefits.
  Disciplinary Records & Performance Evaluations – Documentation of any disciplinary actions and periodic performance reviews.
  Training and Certification Records – A record of employee training programs and certifications obtained.

The Future of HR: Managing Employee Records Digitally with Sora

Keeping physical employee records can be overwhelming, especially for companies with large workforces. This is where Sora makes a difference.

As a digital employee record platform, Sora allows businesses to store, organize, and manage HR documentation efficiently.

Key Benefits of Digitizing Employee Records with Sora

Instant & Secure Access – Employees and HR teams can quickly retrieve records from anywhere, eliminating the need for physical storage and manual searches.

Regulatory Compliance – Sora is designed to comply with Mexican labor laws, ensuring legal documentation is up to date and easily accessible during inspections.

Process Automation – Reduces administrative workload by automating tasks like contract generation, payroll processing, and compliance tracking.

Improved Collaboration – HR teams can collaborate efficiently, reducing errors, duplication, and communication gaps.

Enhanced Security & Confidentiality – Strict access controls ensure sensitive employee data is protected and only available to authorized personnel.

Optimize HR Processes & Ensure Compliance with Sora

Managing employee records efficiently is crucial for HR compliance and business success in Mexico. With Sora, you can digitize and centralize employee records, improving efficiency, security, and compliance.

Say goodbye to overflowing file cabinets! Streamline your HR operations and ensure full compliance—Schedule a demo today to see how Sora can transform your HR processes!