How Does Employee Record Privacy Work?

Employee record privacy is a critical issue that must be handled with care by employers. In most cases, the information stored in an employee’s labor record is considered confidential and should only be accessible to authorized personnel within the company.

While privacy laws vary by country, employee records generally include sensitive personal information, such as:

Full name and contact details
  Social Security number
  Employment history
  Salary records
  Performance evaluations
  Training and development history
  Criminal background checks (if applicable)

Employers must ensure that this information remains secure and confidential, granting access only to authorized personnel, such as HR managers or direct supervisors.

Employee Record Privacy in Mexico

In Mexico, employee record privacy is regulated by multiple laws, including:

• The Federal Law on the Protection of Personal Data Held by Private Parties (LFPDPPP)
• The Federal Labor Law (LFT)
• The Social Security Law (IMSS)

LFPDPPP: Protecting Employee Personal Data

Under this law, employers must inform employees about:

What personal data is being collected
  How it will be used
  Who it will be shared with

Additionally, explicit employee consent is required before collecting, using, or sharing personal data.

LFT: Confidentiality of Employee Records

The Federal Labor Law (LFT) states that employee records must contain information regarding:

Identity and qualifications
  Work experience and seniority
  Salary and attendance records
  Employee behavior and conduct

This information must remain confidential and should only be accessible to authorized personnel within the company.

IMSS: Protection of Medical Records

Mexico’s Social Security Law (IMSS) mandates that medical records of employees must remain confidential. These records can only be shared with the employee or with authorized individuals designated by the employee.

How to Ensure Compliance and Protect Employee Data

Maintaining privacy in employee records is essential to protecting sensitive information and ensuring compliance with Mexican laws. Employers must take proper security measures to prevent unauthorized access or misuse of employee data.

A digital HR platform like Sora simplifies this process by:

Digitizing and securely organizing employee records
  Restricting access to authorized personnel only
  Implementing advanced security measures to protect data

With Sora, you control who can access employee records, while our advanced security technology ensures no one else can misuse this information.

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